University of Arkansas at Little Rock
Policy Name: Withholding of Grades and Transcripts
Policy Number: LR 514.2
Effective Date: July 15, 2024
Revised Dates: April 1, 2011; July 15, 2024
Most Recent Review Date: July 15, 2024
Policy
The Registrar is authorized to redact grades and transcripts and refuse registration to a student or former student who owes a Past Due Charge when their transcript is requested. A Past Due Charge results from a failure to return athletic, military, library, or other university property entrusted to his or her care; failure to comply with rules governing the audit of student organization accounts; or failure to pay any fees, tuition, room and board charges, fines, or other charges assessed against him or her by a university official or by the campus judicial system.
Transcripts will be issued without redactions to students who owe a Past Due Charge if the student has (1) paid the Past Due Charge in full, or (2) entered into an agreement to pay the Past Due Charge in full, prior to the time the transcript is issued.
For purposes of this policy, an agreement to pay means a Past Due Balance Payment Plan authorized by the UA Little Rock Bursar and signed by the student. The Bursar must receive payment for the first installment required under the Past Due Balance Payment Plan in order for the transcript to be issued without redactions. A defaulted Past Due Balance Payment Plan does not constitute an agreement to pay.
Students entering into a Past Due Balance Payment Plan must pay with cash or by certified funds (cashier’s check or money order made payable to UA Little Rock).
Transcripts will otherwise be issued with redactions to students who owe a Past Due Charge at the time the transcript is requested. Redactions will be applied to any academic term during which a Past Due Charge accrued.
UA Little Rock will not take any negative action against a student related to an institutional charge, including the withholding or redacting of transcripts, where the institutional charge resulted from error in UA Little Rock’s administration of programs under Title IV of the Higher Education Act, or from fraud or misconduct by UA Little Rock.
This policy does not apply to students or former students if the university has received a bankruptcy court notice and order that a bankruptcy petition has been filed on their behalf or that the debt has been discharged in bankruptcy. In the event the notice of bankruptcy has been dismissed, the policy applies.
Source: University-wide Administrative Memo 545.1, August 23, 1978
Status: Active
Approved By: VCESS, April 1, 2011; Chancellor Christina S. Drale, July 9, 2024
Originator: Office of Records and Registration
Custodian: Office of Records and Registration