University of Arkansas at Little Rock
Policy Name: Solicitation
Policy Number: LR 206.6
Effective Date: September 17, 2002
Revised Dates: September 17, 2002
Most Recent Review Date: –
Because fundraising for UA Little Rock should be approached in a coordinated and professional manner, the following policy has been established.
All plans by individuals or groups associated with or employed by the university to solicit prospective donors for private financial support must be submitted to and approved by the UA Little Rock Director of Development.
The only campus-wide solicitations of funds endorsed by UA Little Rock are the general UA Little Rock campus campaign, United Way, and the staff senate Helping Hands food donation program.
In order to assure that this policy works to the advantage of the campus as a whole, the following procedures should be followed:
- Any member of the faculty or staff who plans to approach a business or an individual to ask for a donation of any size must first discuss these plans with the Office of Development. The colleges and the administration establish funding priorities with the Development Office, and they often have relevant and important information about successfully contacting specific businesses and individuals.
- All checks for donations to the university must be made out to the “UA Little Rock Foundation” with a designation on the memo line as to what department, scholarship, or program should receive the funds. Checks should not be made out to UA Little Rock, specific departments, or specific programs. Since this is a requirement of the IRS, any other designation can cause serious delays in check processing and inconvenience for the donor. There are very few exceptions to the regulation that checks be made out to the UA Little Rock Foundation.
- Every check UA Little Rock receives must be delivered to the Office of Development within three (3) working days to insure prompt deposit and acknowledgment of the gift.
Source: University-wide Administrative Memo June 10, 1998
Approved By: Chancellor Charles Hathaway, September 17, 2002
Custodian: Office of Development