University of Arkansas at Little Rock
Policy Name: Travel and Employee Work Location (Official Station)
Policy Number: LR 309.2
Effective Date: August 13, 2008
UA Little Rock’s travel policy and procedures must adhere to state government policy established by the Arkansas Department of Finance and Administration (DFA). Key to the travel policy is the designation of an employee’s work location (official station). Official station is defined in R1-19-4-903 of the DFA Travel Regulations:
R1 -19-4-903 Standard Reimbursements for State Employees and Officials
Officials and employees may be paid travel expenses when required to travel away from their “official station” on State business. “Official station” is the geographic location or “address” where the employee normally reports for duty and/or spends the majority of his/her productive time and must be designated as such in writing by the employer.
This same regulation also addresses the payment of mileage for travel between official station and place of residence.
R1 -19-4-903 (continued)
An employee whose resident city is a location other than his/her “official station” shall not be allowed mileage to travel between them except as provided for under Special Authorizations.
This regulation prohibits paying mileage for travel from a residence in Little Rock or any other city to the Benton campus if the Benton campus is the employee’s official station.
There are instances where employees perform work at more than one location. In these instances, it is permissible to pay for travel from his/her official station or work site to other work sites. In UA Little Rock’s case, if the employee’s official station is Benton, we may pay mileage for travel from Benton to other work sites. If the employee’s official station is Little Rock, we may pay mileage for travel from the Little Rock campus to the Benton campus.
Complete DFA travel regulations are available in the Accounting and Financial Management Guide.
Source: Administrative Memo from Lucian Shockey, August 13, 2008
Approved By: Paul Louthian, Administrator DFA, Aug. 13, 2008
Custodian: Office of Finance and Administration