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University of Arkansas at Little Rock
Policy Name: University Vehicles
Policy Number: LR 304.1
Original Effective Date: April 23, 2010
Most Recent Revised Date: September 9, 2026

Policy

University of Arkansas owned vehicles, vehicles rented or leased, or private motor vehicles used to conduct University of Arkansas business may only be used for official department or university business by university employees, student employees, students, and university approved volunteers associated with a university department. Vehicles may not be used for personal use.

University owned vehicles may be used for official business within the limit of availability. Each vehicle is equipped with a set of rules and regulations with which the driver should become familiar before starting a trip. They cover such things as purchasing gas and oil, repairs, and what to do in case of an accident.

It is the responsibility of the driver to know and comply with all applicable State and local laws, rules, regulations, and policies regarding the use of vehicles. Noncompliance may result in citation and/or suspension of driver’s privileges.

Arkansas State Vehicle Safety Program

The University of Arkansas at Little Rock participates in the online Arkansas State Vehicle Safety Program. The Arkansas Department of Finance and Administration sponsors this program and participation is at no cost to the campus. The Arkansas State Vehicle Safety Program is intended to ensure maximum safety for all drivers and passengers of University of Arkansas vehicles by minimizing accidents and injuries resulting from vehicle incidents; eliminating the operation of unsafe vehicles; providing adequate training to all University of Arkansas drivers; and defining clear lines of responsibility for vehicle safety. All approved drivers will be provided with copies of the University of Arkansas Vehicle Safety Program Driving Safety Tips.

The Arkansas State Vehicle Safety Program can be found here:

University of Arkansas System Vehicle Safety Program

Driver Criteria for University Vehicles

Operators of University of Arkansas vehicles, rental vehicles, personal vehicles, or any vehicle for University business purposes must have a valid driver’s license to operate the type of vehicle being driven. Drivers must complete the Authorization to Operate University of Arkansas and Private Vehicles on State Business form and return it to the Office of Finance and Administration with a legible copy of a driver’s license at least 10 calendar days prior to the travel date, to ensure enough time for the driving record check.

The Authorization to Operate University of Arkansas and Private Vehicles on State Business Form can be found here: https://ualr.edu/vcfa/authorizationstatevehicles/

Employees who regularly operate vehicles as a condition of employment must complete an Authorization to Operate University of Arkansas and Private Vehicles on State Business Form. The University will define the positions that contain employees who drive as a condition of employment or on a frequent basis. Before an applicant is hired for one of these positions, a Motor Vehicle Record (MVR) check will be conducted. Examples of regular operators would be those positions with duties which include driving a vehicle on a daily or weekly basis; and positions that require travel regularly as an essential part of their employment, i.e., recruiters, etc.

The Authorization to Operate University of Arkansas and Private Vehicles on State Business Form can be found here: https://ualr.edu/vcfa/authorizationstatevehicles/

Driving records will be evaluated according to the point system established by the Arkansas State Office of Driver Services. Drivers who accumulate 10 points or more according to the Office of Driver Services Chart will be subject to administrative action and possible driving restrictions as described by the Office of Driver Services. There is a 3-year look back period for driving record violations. The total points assigned to each violation will be used in determining when administrative action is required. The University’s Office of Finance and Administration will notify departments each time a driver receives a violation which results in 10 or more accumulated points and/or when a driver’s license has been suspended, revoked, or restricted. Departments should respond and take the required action.

Student Drivers

Student drivers should only be used to drive a University of Arkansas vehicle if a University of Arkansas employee is not available. Students driving a University of Arkansas owned, rented, or leased vehicle for an authorized curriculum-related activity are covered under the University of Arkansas insurance policy provided they follow the guidelines listed below:

  1. They are renting, leasing or driving a University of Arkansas vehicle for a university-sponsored event.
  2. They are a current student.
  3. The vehicle use has been authorized by a college or department.
  4. The driver is 18-years or older with a valid drivers license.
  5. They have met the age requirements of the rental car company, if applicable.
  6. They have met all requirements of this policy and have a completed signed Authorization to Drive on University of Arkansas Business form on file.
  7. They meet the point requirements outlined by the Office of Drivers Services.

The University of Arkansas will not authorize or complete any Additional Insured Endorsement forms on behalf of student drivers.

When students are transported to university-sponsored events using university vehicles, the names of the students and their student identification numbers must be submitted to the Office of Finance and Administration for insurance purposes.

Revised Dates: 09/2026; 04/2010
Source: UA Little Rock Employee Handbooks & Facilities Management Website
Status: Active
Originator: Vice Chancellor of Finance and Administration
Custodian: Vice Chancellor of Finance and Administration