University of Arkansas at Little Rock
Policy Name: Completion and Acceptance of New Construction
Policy Number: LR 704.4
Effective Date: November 17, 1975
Most Recent Review Date:
This information will supplement that which is contained in the basic memorandum, and is intended to provide information pertaining to the completion and acceptance by the university of any construction within the scope of the memorandum.
The contractor will notify the architect of the time when all work, materials, or services required under contract plans and specifications have been completed.
The architect will inspect the work, materials, or services to verify the completion as contracted. This inspection by the architect is made in conjunction with a representative of university Facilities Management and other persons who may be officially appointed for final inspection of contract requirements.
The architect will provide the contractor with a list of the incomplete items, as observed and noted during the inspection, described above. A copy of this notice will also be delivered to the director of facilities planning and construction of the University of Arkansas.
When the contractor is satisfied that he has completed the project and that all deficiencies have been corrected, he will then notify the architect of this fact. The architect will then notify the director of facilities planning and construction that the project is ready for final inspection and acceptance.
The director of facilities planning and construction and the architect will then inspect the project in order to determine that all requirements under the contract have been satisfactorily accomplished. The results of this inspection will then be reported to the vice president for finance and administration by the director of facilities planning and construction. The architect will be notified by the vice president for finance and administration of the university’s decision regarding the acceptance of the project.
As the university’s contact with the architect, the director of facilities planning and construction will keep the administration fully advised of the status and progress of all construction projects.
Source: University-wide Administrative Memo 710.2, November 17, 1975
Custodian: Office of Finance and Administration