Vehicle Rental & Lease

Requirements to Rent a University Vehicle

Vehicles are rented for campus business on a first requested, first confirmed basis. Thoughtful planning is advised to ensure vehicle availability.

First-time drivers of university vehicles need to complete a Driver’s Authorization Form. Please submit the form along with a copy of your driver’s license to Student Services Center (SSC) room 425. This form needs to be completed ten days prior to vehicle use and must be on file before you can leave the campus with a university vehicle.

Please call the Operations Center at 501-916-3390 to reserve a vehicle. Currently our fleet consists of 3 12-passenger vans.

If the requested pickup date and time is less than 24 hours from the time of the request, phone the Operations and Services Center at 501-916-3390 as soon as possible. Every effort will be made to fill a last minute request; however, vehicle availability cannot always be guaranteed.

Equipment Rates

Facilities Management has the following competitive rates for vehicle rentals. These rates do not include fuel for the vehicle during use.

Vehicle Type Daily Rate
Van $60

If the vehicle is returned late, meaning after 7:30a.m. the morning following the due date, the department’s Cost Center will be charged for an additional day’s rate.

Hours of Operation

Facilities Management is open Monday through Friday from 7:30a.m. to 4:30p.m. You may collect the keys to your vehicle(s) anytime during normal business hours. If your reservation requires you to leave before normal business hours, you may collect the key(s) after 2:00p.m. the prior business day provided there is not a pending or current rental.

Vehicle Pickup

All vans are located in Lot 6, adjacent to the Facilities Management Building. Please feel free to ask anyone in the Operations and Services Center (FM 220) if you need assistance locating your vehicle(s).

Vehicle Return

Vehicles returned during normal working hours should be returned for check in to the Operations and Services Center (FM 220). After hours and on weekends, rental vehicles can be returned to Lot #6, spaces 611-616. Vehicle keys, credit cards, and receipts should be placed in the lockbox beside the west entrance door to Facilities Management.

Cancellation Policy

We do require notification of cancellation at least 24 hours prior to your reservation date and time. If the vehicle reservation is not canceled, or the vehicle is not picked up on the date of scheduled rental, a minimum one-day rental charge will be applied to the reserving department’s account.

Vehicle Credit Card Use

Vehicle credit cards are available for use with university fleet vehicles only. State Procurement policy states that cards cannot be used with any other vehicle(s). Violation of this policy will not be tolerated. Drivers who purchase gas with a personal credit card for any vehicle on official business will need to file a reimbursement claim form in order to be reimbursed by their department.

If a vehicle credit card is lost or stolen, please report it immediately to the credit card company by calling 1.800.395.0812. A lost or stolen credit card report will also need to be filed with the Facilities Management Operations and Services Center upon return of the vehicle.

Contact Us

If you have any questions regarding vehicle rentals, please contact the Operations and Services Center at 501-916-3390 between the hours of 7:30a.m. to 4:30p.m.