Employees have five days from the day they return from a trip to submit their Travel Expense Reimbursement/Reconciliation form (TR-1) to Accounts Payable. A hotel receipt must always be attached to the TR-1 (even if the hotel was paid with a CTS card or direct billed). The hotel receipt is required so that Accounts Payable can audit the amount paid for the hotel charges and confirm the charges are in compliance with the maximum allowed by the state.
If airline and registration expenses are paid using a CTS card or are direct billed, the amount should be listed on the TR-1 under the appropriate column. Receipts for these charges are not required.