In order to close out FY19, it is requested that all invoices, receivers, purchase order releases, and TR-1’s be forwarded to Accounts Payable no later than 5 p.m. on June 21. If items are received in the department after this date, please process them as soon as possible.
Invoices received in Accounts Payable after June 21 will still be posted in FY19 if services were rendered or goods were received on or before the close of FY19. However, any invoices received after July 12 will be posted to FY20, even if services were rendered or goods were received in FY19. Please do not hold any invoices.
Please send all invoices, PO receivers, and direct pay request forms to Accounts Payable using the AP Document Submission Portal.
For those departments currently sending their receivers to Financial Services to be processed, all receivers must be initialed and dated with the date the goods were received. This is especially important during the months of June and July.
Departments currently entering their own receivers electronically should have all of them entered by 5 p.m. on June 28. After June 28 at 5 p.m., departments will not be able to process receivers electronically; they will need to be forwarded to Financial Services for processing. Departments can resume entering receivers electronically for FY20 on July 15.
Please check all invoices that are forwarded to Accounts Payable to make sure they include the correct purchase order numbers. Invoices with incorrect or missing purchase order numbers will delay the payment process. If you have any questions or concerns, you may contact Vanessa Whitman at 501-916-5743 or firstname.lastname@example.org.
Thank you for helping Accounts Payable better serve your department and closing out the fiscal year.