Payroll procedures and deadlines for FY19

In order for a smooth transition to the new fiscal year, Payroll has implemented deadlines for entry, approval, and correction of segments in TimeClock Plus.

Non-Classified and Classified Employees

The Verify Week button will be available on Wednesday, June 26 for the workweek ending June 30. Employees should verify, and managers approve, time sheets no later than 5 p.m., Friday, June 28, especially for those who will be taking leave at the end of June.

Faculty

The last contract date for faculty is Wednesday, May 15, which is a part of the workweek ending May 19. To accommodate faculty, the Verify Week button will be available on May 8 for weeks ending May 12 and 19. Therefore, faculty can approve both weeks as early as May 8, but no later than May 15.

EPAFs for Hourly Employees

It is essential that FY20 EPAFs for hourly employees be in Human Resources’ queue by 5 p.m., June 7, to prevent delays in processing payroll and access to the time and attendance system. Payroll will apply all FY20 EPAFs that are in their queue on Monday, July 1. Access to the time and attendance system will be available to hourly employees the following day. Originators are strongly encouraged to follow the progress of EPAF approvals closely, to ensure they are in Payroll’s queue by July 1. EPAFs that are not submitted timely will be processed as quickly as possible, however access to TCP will not be available until the day after Payroll applies them.

Other Deadlines

  • June 14: Final deadline to complete cost/labor redistribution for FY19.
  • June 18: Final walk-through for PAFs/EPAFs for FY19.

If you have any questions regarding these procedures, please contact the Payroll Office at 501-569-3136 or payroll@ualr.edu.

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