For a smooth transition to the new fiscal year, Payroll has implemented deadlines for entry, approval, and correction of segments in TimeClock Plus for the fiscal year ending June 30. Special attention should be paid to time entry and approval procedures for Hourly and Classified Employees.
Non-Classified Employees
- Enter and approve all leave taken June 16-June 30 by June 26 at 5 pm.
- The “Verify Weekly Hours” segment for both the weeks ending June 28 and for June 30 is available for approval by the employees and managers to approve by June 26 close of business.
- If you manage employees who work M-F –All conflicts and approvals must be completed by COB on Friday, June 26.
- If you manage employees who work on Saturday, June 27, and/or Sunday, June 28 – leave segments must be approved by the employees and manager by June 26 at 5 pm.
Classified Employees
- Enter and approve all leave taken June 16 – June 30 by June 26 at 5 pm.
- Employees who work M-F – All missed punches, conflicts and approvals must be completed by COB on Friday, June 26.
- Employees who work on Saturday, June 27, and/or Sunday, June 28 – leave segments must be approved by the employees and manager by June 26 at 5 pm.
- Managers will have to manually enter time worked for June 29-30 and must be approved by the employees and managers by June 26 at 5 pm.
- Managers, please ensure all classified employees have 40 hrs. for the workweek ending June 28 and at least 16 hrs. or hours equivalent to their appointment percentage for June 29-30.
Faculty
The last contract date for 9-month faculty was Friday, May 15. No action is required.
10.50 Month & 12 Month Faculty
- Enter and approve all leave taken June 16-June 30 by June 26 at 5 pm.
- The “Verify Weekly Hours” segment for both the week ending June 28 and for June 30 is available for approval by the employees and managers to approve by June 26 close of business.
- If you manage employees who work M-F – All conflicts and approvals must be completed by the close of business on Friday, June 26.
- If you manage employees who work on Saturday, June 27, and/or Sunday, June 28 – leave segments must be approved by the employees and manager by June 26 at 5 pm.
Hourly Employees
Hourly payroll has to be processed prior to June 30 for expenditures to be included in FY20 reports/budgets. Any time worked after June 30 will need to be recorded in Workday for FY21.
- Employees who work M-F – All missed punches, conflicts and approvals must be completed by the close of business on Friday, June 26.
- Managers will have to manually enter scheduled time employees will work on Saturday, June 27-Tuesday, June 30. This will need to be entered and approved by the close of business on Friday, June 26, or the managers can NOT allow the hourly employee to work these days.
Please note that if employees do not show up for work on 06/27/20-06/30/20, they will be overpaid.
Thank you for your assistance in ensuring a smooth transition to FY21. If you have any questions regarding these procedures, please contact the Payroll Office at payroll@ualr.edu.
