State employees who receive compensation from (1) two different state agencies/institutions or (2) from the same institution/agency for additional duties not defined as part of the employee’s primary job must complete a Concurrent Employment Form. Please note, Concurrent Employment does not differentiate between funding sources; therefore any position requiring an Extra Compensation EPAF for employees working for two different departments or the same departments must have an approved concurrent employment form before the services are to begin and before the EPAF is submitted to the Department of Human Resources. All state employees are covered by the Concurrent Employment regulations. City School Districts are NOT considered State institutions.
Concurrent employment requests (internal and external employees) are subject to the approval of the Chief Fiscal Officer of the Arkansas Department of Higher Education (ADHE) prior to commencement of the services. ADHE requires that all forms be submitted to OPM at least five (5) days prior to the intended start date for the secondary appointment. To ensure Human Resources has time to verify the information and to work with the departments to make any necessary corrections, the Concurrent Employment Request Form should be submitted to UA Little Rock’s Human Resources at least ten (10) working days prior to actual start date of the secondary appointment. Requests not submitted to ADHE five days prior to the intended start date will require written justification from the employing department as to why the documents were not received within the established timeframe.
Full-time faculty members teaching an overload course through an extra comp assignment are exempt from concurrent employment if the overload course is within the employee’s primary department. Comments must be entered in the EPAF to note “overload for primary department”). If the overload is performed for a secondary department a concurrent employment form must be submitted to Human Resources.
Concurrent employment requests are limited to a specific time frame and will not be approved beyond 12 months or across fiscal years. The employee is ultimately responsible to communicate to both the primary and secondary employer and to ensure that the Concurrent Employment Request form is properly submitted and approved prior to the date of hire.
Recently revised instructions regarding Extra Comp EPAFs can be found by clicking here.
Concurrent Employment services must meet the criteria as specified in Arkansas Code Annotated §19-4-1604 (2011) and §6-63-303 (2011). Penalties for non-compliance are outlined in AR Code Annotated §6-63-307 (2011).