In order to close out fiscal year 2015, it is requested that all invoices, receivers, purchase order releases, and Travel Expense Reimbursements (TR-1’s) be forwarded to Accounts Payable no later than 5 p.m. on June 24. If items are received in the department after this date, please process them as soon as possible.
Invoices received in Accounts Payable after June 24 will still be posted in fiscal year 2015 if services were rendered or goods were received on or before the close of fiscal year 2015. However, any invoices received after July 16 will be posted to fiscal year 2016, even if services were rendered or goods were received in fiscal year 2015. Please do not hold any invoices.
For those departments currently sending their receivers to Financial Services to be processed, all receivers must be initialed and dated with the date the goods were received. This is especially important during the months of June and July.
Departments currently entering their own receivers electronically should have all of them entered by 12:00 noon on June 30. After June 30, departments will not be able to process receivers electronically; they will need to be forwarded to Financial Services for processing. Departments can resume entering receivers electronically on July 20 for fiscal year 2016.
If you have any questions or need any assistance, please contact Vanessa Whitman at 501.569.8617 or firstname.lastname@example.org.
Thank you for assisting us in closing out the fiscal year.