Award Management

As your sponsored project progresses, the Office of Research and Sponsored Programs (ORSP) will monitor your awarded funding and ensure that all institutional, state, federal, and sponsor guidelines and requirements are met.

We take all Post-Award requests on a first-come, first-served basis and respond within 72 hours of receipt.

This page is not a comprehensive list of all award management policies, requirements, and processes. Contact your grants and contracts officer for questions about managing your award not addressed here.

Frequently Asked Questions

Why can’t I spend my grant money any way I choose?
Sponsored funds are subject to UA Little Rock purchasing restrictions, and they may be subject to additional specific federal, state, or agency restrictions. Always check with your grants manager and the Purchasing Office before spending grant money to ensure purchase reimbursement.

Policies and Processes

Effort Certification
Any person paid from a grant must certify their effort on awards. Additionally, PIs must ensure that reports are accurate and completed in a timely manner. Visit Effort Certification for more information.

Foreign Travel
Any faculty, staff, or student using university funding or carrying university-owned equipment for international trips must meet specific requirements before making travel arrangements. Visit UA Little Rock Export Controls for more information.

Budget Modification
Sponsored program budgets are considered official agreements with the sponsor. The PI must contact ORSP before making any changes to the agreed-upon budget.

High-Value Purchases
To ensure allowability on the project, UA Little Rock requires all high-value (equal to or greater than $3,000) purchases made with federally sponsored funds to be approved prior to submission of a procurement action. This approval is received at the time a purchase order is generated.

No-Cost Extensions
If you need a no-cost extension, note that individual sponsor requirements vary. Any extension requests, if permitted, are due to the sponsor sixty (60) days prior to the extended end date of the project. Please allow a reasonable amount of time for us to review and process your request.

Post Award Contacts

If you have questions about or issues with the award setup process, please contact an ORSP grants and contracts officer.

Shawna Diaz, M.A.
Associate Director

Melody Gray, BBA
Senior Grants & Contracts Accounting Specialist

Latasha Reyes, MBA
Grants & Contracts Accounting Specialist

John Arnold, BBA
Grants & Contracts Accounting Specialist