Staples is the university’s preferred source for office supplies. Staples is integrated in Workday as a punchout contract that streamline the purchasing process. Punchouts also allow you, as requisitioners, to obtain better pricing and other benefits established through agreements with suppliers. Departments may also utilize Central Stores, which is overseen by Facilities Management.
When placing your order from these or other suppliers, please note the following restricted items:
- Office paper (contact Procurement Services with exception requests)
- Computers and wireless devices
- Software from Adobe, Computer Associates, Corel, IBM, McAfee, Microsoft, Oracle, Symantec, and Trend Micro
- All printing
- Drinks (i.e. water, coffee) and food purchases
- Mandatory state contract items
Staples - UA System Preferred Supplier
Requisition from Punchout: The campus should utilize the Workday punchout for all Staples office supply purchasing needs. The punchout automatically issues the purchase order to the supplier once the requisition has been fully approved. P-cards are not accepted. A QRG is provided in Workday to help with placing an order with Staples.
Central Stores Purchases
Central Stores is managed by Facilities Management and directs the acquisition, storage, distribution, and inventory of general office supplies for the campus community. Purchasing from Central Stores can save time and money, plus has the added convenience of back charging to the department’s worktags.
Copy paper should be purchased from Central Stores for maximum cost savings. They receive the most competitive pricing by purchasing in bulk and the savings are passed on to departments. Visit Central Stores’ website for further information and to view their catalog.
Office Depot may be used for the purchase of office supplies or other items not provided by Staples with a justification in the internal memo of the requisition. The justification must demonstrate why it is necessary and not able to be purchased through the Staples contract.
Requisition from Punchout: The campus should utilize the Workday punchout for all Office Depot purchasing needs. The punchout automatically issues the purchase order to the supplier once the requisition has been fully approved. All Office Depot purchases will route to Procurement Services for an additional review. P-cards are not accepted.