DegreeWorks – For Advisors

Here’s a quick list of the holds that can appear in DegreeWorks – please note, this is not a
comprehensive list of account holds, just the most common registration holds you’re likely to
encounter and who lifts them:

1. AH – Athletics hold that is lifted by Athletics
2. AM – Admissions flag that is lifted by Office of Admissions
3. AN – Admission denied that is lifted by Office of Admissions
4. AP – Admit provisional that is lifted by Office of Admissions
5. AT – Admit visiting that is lifted by Office of Admissions
6. AV – Undergraduate advising flag that is lifted by Advisor or designated personnel
7. BA – Bursar abatement that is lifted by Student Accounts
8. CA – Cashier’s address hold that is lifted by Student Accounts
9. CB – Cashier bankruptcy that is lifted by Student Accounts
10. CC – Cashier collection that is lifted by Student Accounts
11. CD – Cashier doubtful account that is lifted by Student Accounts
12. CH – Cashier’s special handling acc that is lifted by Student Accounts
13. CL – Cashier legal that is lifted by Student Accounts
14. CN – Cashier NSDL that is lifted by Student Accounts
15. CP – Cashier past due balance that is lifted by Student Accounts
16. CR – Cashier returned check that is lifted by Student Accounts
17. CS – Cashier internal collection that is lifted by Student Accounts
18. CX – Student accounts hold that is lifted by Student Accounts
19. DD – Disciplinary hold that is lifted by Dean of Students
20. G1 – Graduate app fee that is lifted by Graduate Admissions
21. G2 – Immunization – MMRs that is lifted by Graduate Admissions
22. G3 – Articulated transcript that is lifted by Graduate Admissions
23. G4 – Need transcript with degree that is lifted by Graduate Admissions
24. GI – Grad inactive that is lifted by Graduate Admissions
25. GM – Graduate admissions that is lifted by Graduate Admissions
26. GN – Grad denied admission that is lifted by Graduate Admissions
27. GV – Advising flag Graduate that is lifted by Graduate Coordinators/Advisors

If you see any additional hold codes that you have questions about please the Office of Records and Registration via email at records@ualr.edu or by phone at 501-916-3110.

Ellucian DegreeWorks is a web-based comprehensive academic advising and degree audit system that monitors student progress toward degree completion. DegreeWorks will be used as the Degree Audit system for newer students (See below “Who Has Access…”).

DegreeWorks supports real-time delivery of academic advice through intuitive web interfaces, minimizes errors through consistent degree plans, supports more timely degree certification, reduces paperwork and manual program check sheets, and supports program changes.

Advisors, as supplied by the dean’s office, Undergraduate and Post-Baccalaureate students who begin Fall 2017 (or later), and most Graduate students who begin Fall 2016 (or later). The level of access will be determined by the dean’s office as well.

Two primary levels can be granted: Advisors, who can view student declarations and progress toward their degree; and Advisors with Petitions, who have the same privileges as Advisors, but are capable of submitting requests to satisfy a student’s degree requirements (usually based on transfer work or demonstrated proficiency in acumen).

If you have taken part in either face-to-face or Blackboard training for DegreeWorks and have been granted access, then you can navigate to the DegreeWorks application by clicking here.

If you haven’t had an opportunity to receive training to use DegreeWorks, then please access the Blackboard training by clicking the directions on how to access the training here.

Once you complete the tutorial, you will need to take the tutorial test at the end and receive a passing grade. Take a screenshot or create a PDF of the passing result screen and send it to your Department Chair or Associate Dean (if you are the chair) to officially request your access to DegreeWorks.

Department Chairs or Associate Deans will send your test score screenshot or PDF copy to degreeworks@ualr.edu with the type of access your request is being submitted to receive.

DegreeWorks allows advisors to view requirements for student degree programs, how completed/in-progress/planned courses apply to the degree requirements, identify courses needed to complete the degree, view overall and major grade point averages, plan for future semester(s) registration, create What-If audits to process speculative degree audits based on current class history and enter notes/advice to students and/or other advisors.

As of March 1, 2017, DegreeWorks will include audits for all degrees, majors, minors, concentrations, and certificates in the Fall 2017/Spring 2018 Undergraduate Catalog. Some Graduate programs have been entered and the rest are in the process of being built, which start with the catalog year of Fall 2016.

Students will use the current Degree Audit system in BOSS.

No, we will not build older catalogs. Students using prior catalog years will be in Degree Audit.

Depending on the catalog year of your student, they may not be in DegreeWorks. Catalog years before Fall 2017 are in Degree Audit. If you have recently changed the catalog of a student, keep in mind it may take until the next day for the student to appear in DegreeWorks.

If you are moving a student to the Fall 2017 catalog, you must first review all previously applied IDA(s) to verify that they are applicable changes under the new catalog’s requirements. This review must be completed before any request to move adjustments to DegreeWorks is submitted by the advisor.

Once reviewed, the advisors with appropriate access, can request to have the old IDAs applied in DegreeWorks through the DegreeWorks Petition Process. This will be noted with the “Other” request with wording to include:

“Please apply previously applied IDAs for this student under the new _____(state catalog year) for __________(the particular block) in DegreeWorks.”

If there are any questions on the re-application of the adjustment(s), you will be contacted via email from the Records and Registration Office. Please allow five to seven (5 to 7) business days for processing.

The college which you belong to has representatives that have been trained in utilizing DegreeWorks and will be your initial point of contact for seeking information on how to complete a task. These individuals are:

• Erin Flowers, DCSTEM
• Dr. Karen Kuralt, Graduate School
• Lynnette Brown, CBHHS
• Sarah Haughenbury, CHASSE
• Louis Scivally, DCSTEM

Internet Explorer 11 may cause issues with printing reports. It is recommended that you utilize other, newer, web browsers like Chrome or Firefox. You may also need to enable pop-ups for the DegreeWorks site for some functions that open new windows to work.

Please get in touch with the Information Technology Services Assistant Center. They can be reached by phone at 501-916-3011, or you can reference the IT Services website to seek assistance at https://ualr.edu/itservices/help

Degree Audit = DegreeWorks
IDA = Petitions
IDAs that are processed by R & R = Exceptions
Degree Evaluation Report = Worksheet
Y = Check Mark
SOATEST = Test Scores
N = Block

Process new = refreshes the report so that it has the latest information

Save/Print PDF = Gives the best display of the report to print

SEP (Student Educational Planner)= is the tool inside of DegreeWorks that allows advisors to customize existing SEP templates, created by their academic college, to provide semester-by-semester course sequencing guidance for individual students during advising sessions.

SEP Template Management = the tool for entering the 4- or 8-semester plans, in the established procedure and by authorized personnel, for adjusted or new degree programs that have undergone the complete and fully approved Curriculum Process(es). These will be entered annually after all approvals.