Payroll procedures and deadlines for FY18 – copy

In order for a smooth transition to the new fiscal year, Payroll has implemented deadlines for entry, approval, and correction of segments in TimeClock Plus.

Non-Classified and Classified Employees

The Verify Week button will be available on Wednesday, June 27 for the workweek ending July 1. Employees should verify, and managers approve, time sheets no later than 5 p.m., Friday, June 29, especially for those who will be taking leave at the end of June.


The last contract date for faculty is Tuesday, May 15, which is a part of the workweek ending May 20. To accommodate faculty, the Verify Week button will be available on May 9 for weeks ending May 13 and 20. Therefore, faculty can approve both weeks as early as May 9, but no later than May 15.

EPAFs for Hourly Employees

It is essential that FY19 EPAFs for hourly employees be in Human Resources’ queue by 5 p.m., June 7, to prevent delays in processing payroll and access to the time and attendance system. Payroll will apply all FY19 EPAFs that are in their queue on Monday, July 2. Access to the time and attendance system will be available to hourly employees the following day. Originators are strongly encouraged to follow the progress of EPAF approvals closely, to ensure they are in Payroll’s queue by July 2. EPAFs that are not submitted timely will be processed as quickly as possible, however access to TCP will not be available until the day after Payroll applies them.

Other Deadlines

  • June 15: Final deadline to complete cost/labor redistribution for FY18.
  • June 19: Final walk-through for PAFs/EPAFs for FY18.

If you have any questions regarding these procedures, please contact the Payroll Office at 501-916-3136 or

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